Frequently asked questions

Most frequent questions

Is Prome offered in many languages?

Yes, Prome can be in french, portugese or english. The software can also use two language at a time (optional). Each user can then choose which language he want to use, but can enter information in both languages.

Can we disable unneeded modules?

Yes. Unnecessary modules can be disabled, but this does not affect the cost of the basic solution.

What is the number of levels allowed in the activities structure?

The number of levels allowed in the structure is unlimited. You could for exemple create a structure of type Project/Component/Sub-component/Activity/Sub-activity/Task/Sub-task/Action/Sub-action…

Basic solution functionnalities

Which modules are included in the basic solution?

The included modules are:

  • Indicators monitoring,
  • Activities management,
  • Budgets and expenditures management,
  • Procurements management,
  • Supervision missions management,
  • Trainings management,
  • Workshops/reunions management,
  • Documentation management,
  • Actors management,
  • Geographic viewer (data not included).

The modules that are not included are:

  • Agricultural developments management,
  • Infrastructures management,
  • Sub-projects management,
  • Environnemental and social impacts management

Can we modify the vocabulary used in the nomenclature of the project structure?

Yes. The structure is completely configurable. Each level can be renamed. For example:

  • Project/Component/Sub-component/Activity/Sub-activity… etc.
  • Sector/Sub-sector/Program/Project… etc.
  • Program/Thematic/Sub-thematic… etc.

Also, the number of levels is unlimited

Methodology and offered services

What is the configuration service?

The configuration service includes :

  • The configuration of the project structure
  • Objectives, results, indicators (on 3 levels)
  • Possible drop-down list values
  • Categorizations and categories
  • Users access rights
  • Procurement plan
  • Definition of the procurement plan phases
  • Geographic data (administrative levels)
  • Financial data (can be imported from TomPro)

What are the benefits of hosting the system on ADA's web servers?

Low cost

  • No need to buy a server
  • No need to recruit a technician.
  • >No cost related to the server maintaining and security system (temperature control, humidity control, security of the server room, generator, etc.)

Stable and secure

  • The system is monitored by our network engineers
  • High speed internet connnexion
  • Humidity and temperature control
  • Redundant servers allow to overcome the prolonged blackouts
  • SSL certificates allows to encrypt the connection between the client and server
  • Daily backups
  • Access to the server room is secured by card
  • Access to the server box is secured by key

Free updates of the Prome software

Security

Can we loose our data somehow?

If the system is hosted on ADA's web server, daily backups are performed.

Is the data validated to assure validity and integrity?

Yes. Each field is validated. For example, if a user enters a date in an invalid format, the data will not be saved and an error message will appear.

The kinds of fields where the format must be respected are (but not exclusively):

  • Dates
  • Numbers
  • Currencies
  • Phone numbers
  • Email adresses
  • Files

The validation method depends on the context, for example:

For a number, the system checks if:

  • It can be negative
  • There is a minimum or maximum value
  • It can have decimals

For a date, the system checks if:

  • There is a minimum or maximum value (Ex: A start date should come before an end date)

For a currency, the system checks if:

  • It can have decimals
  • It can be negatives

Prerequisites and other softwares

What is the ideal screen resolution for Prome users

The recommanded screen resolution is 1024 x 768 (minimum)

Can I use Prome outside of the office?

Yes. Prome is a web software and can be used from any computer with a internet connexion

Can I use Prome on any operating system? (mac, Windows, Linux..)

Yes. Prome is a web software and can be used with any operating system. However, we recommand the Mozilla Firefox web browser. (free web browser, can be installed on windows, mac or linux)

Must we install Prome on the computer of each user?

No. Prome is a web software and does not require any setup

Can I use Prome with any web browser?

Prome can be used on many web browsers (Mozilla Firefox, Internet Explorer, Safari, Google Chrome). However, we recommand the Mozilla Firefox web browser. (free web browser, can be installed on windows, mac or linux)

Technologies and exploitation costs

Which technologies is Prome based on?

Operating system: Ubuntu (linux)
Ubuntu is a Linux distribution aimed to provide a user-friendly, ergonomic, free and open system.

Web server: Apache
Apache is the most popular HTTP server on the Web. It works primarily on Unix and Windows operating systems and is designed to support many plugins giving it additional functionalities.

Database management system: MySQL
MySQL is a management system for relational databases and is the most popular DBMS used in web applications. It is developed, distributed and supported by Sun.

Programming languages: PHP, javascript, css, html, java, svg, xml
PHP is designed to allow the creation of dynamic applications, mostly devoted to the Web. It is used primarily as a server-side scripting language whose interpretation can generate code (generally consisting of XHTML or HTML, CSS, and sometimes JavaScript) readable by the web browser.

What are the operating costs?

It depends. If the system is hosted on ADA's servers, the operating costs are 1070 euros by yeay ( and by 5 users, 5 Go of disk space). If the organization hosts the system, it depends on the cost of the server and the remunaration of staff responsible for managing the server.

Is it possible to access the source code for ulterior modification?

No. Prome is not an open-source software.

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